Fleet Maintenance & Repair-Order Software
Tradellen is fleet maintenance software built for shops that service fleets. Organize customers as fleet accounts with full unit rosters, schedule preventive maintenance by date, mileage or engine hours, keep dispatcher and billing contacts on file, and bill on net-30 terms, with a 24/7 AI receptionist on the phones.
Manage fleets by account, not by one-off tickets
Fleet customers aren’t walk-ins. They’re rosters of units on maintenance schedules with terms, so your fleet maintenance software should think in accounts.
Fleet accounts & unit rosters
Every fleet customer with its trucks, tractors and trailers on file, VIN, plate, mileage, engine hours and service history per unit.
Preventive maintenance
PM reminders by date, mileage or engine hours per unit, so DOT inspections and PM A/B/C services surface before they turn into roadside failures.
Dispatcher & billing contacts
Keep each account’s dispatcher, fleet manager and accounts-payable contacts on file, so calls and invoices reach the right person.
Repair orders per account
Every RO ties back to the fleet it belongs to, so you can see a fleet’s open work, history and spend in one place.
Net-30 account billing
Roll finished repair orders up to the account and invoice on net-30 terms, with automated follow-ups on what’s outstanding.
24/7 dispatcher line
Aria answers fleet dispatchers day or night, captures the unit and problem and opens a repair order under the right account.
For shops that keep fleets rolling
Contract maintenance, spot repairs and everything in between.
Accounts, units and terms, not just customers
A generic CRM sees one customer and one invoice. Fleet work needs rosters, schedules and net terms.
| Tradellen | Generic CRM | Spreadsheets | |
|---|---|---|---|
| Fleet accounts with unit rosters | ✓ Built in | Custom fields | Tabs |
| PM by date / miles / hours | ✓ Per unit | ✗ | Manual |
| Net-30 account billing | ✓ To the account | Separate tool | By hand |
| Repair orders linked to units | ✓ Built in | ✗ | Folders |
| 24/7 dispatcher call capture | ✓ AI receptionist | ✗ | Voicemail |
Every fleet program is different. Try it free on your own accounts and see if it fits.
The rest of the truck-shop platform
Fleet maintenance shares the same repair orders, roadside intake and phone line as the rest of Tradellen.
One flat price. No per-tech fees.
Every plan includes the 24/7 AI receptionist, guided migration, and a 7-day free trial. No contracts, cancel anytime.
- Teams of up to 10
- AI receptionist (Aria), 24/7 call answering
- Customer management & scheduling
- Dispatch board & job tracking
- Online booking page
- Estimates, invoices & payments
- Automated follow-ups
- Setup & migration included
- Teams of up to 50
- AI receptionist (Aria), 24/7 call answering
- Customer management & scheduling
- Dispatch board & job tracking
- Online booking page
- Estimates, invoices & payments
- Automated follow-ups
- Setup & migration included
- No team size limit
- AI receptionist (Aria), 24/7 call answering
- Customer management & scheduling
- Dispatch board & job tracking
- Online booking page
- Estimates, invoices & payments
- Automated follow-ups
- Setup & migration included
Fleet maintenance software questions, answered
Straight answers for fleet-maintenance and truck shops evaluating Tradellen.
What is fleet maintenance software?
Fleet maintenance software organizes a shop’s fleet customers around accounts, unit rosters and preventive maintenance instead of one-off tickets. Tradellen holds every fleet’s trucks and trailers, tracks PM by date, mileage or engine hours, and ties repair orders and net-30 billing back to the account.
Can I manage a full unit roster per fleet account?
Yes. Each fleet account holds its trucks, tractors and trailers as individual units with VIN, plate, mileage, engine hours and service history, so you can see a fleet’s whole roster and every unit’s status at a glance.
How does preventive maintenance scheduling work?
Set PM reminders by date, mileage or engine hours per unit, so DOT inspections, PM A/B/C services and oil intervals stop slipping. When a unit comes due, it surfaces before it becomes a breakdown.
Can I bill fleets on net-30 terms?
Yes. Repair orders roll up to the fleet account so you can invoice the account, keep dispatcher and billing contacts on file, and bill on net-30 terms instead of collecting card-by-card at every visit.
Can Aria route a fleet’s dispatcher to the right account?
Yes. When a fleet dispatcher calls, Aria answers 24/7, captures the unit and problem and opens a repair order under the right fleet account, so after-hours breakdowns from your biggest customers never hit voicemail.
How much does fleet maintenance software cost?
Flat monthly pricing with no per-technician or per-unit fees: Starter $69/mo (up to 10), Growth $149/mo (up to 50) and Pro $299/mo (unlimited). Every plan includes the 24/7 AI receptionist and a 7-day free trial, with no contracts or setup fee.